Meeting Minutes – 25th January 2018

Here are the meeting minutes for the Dragon Burn Planning meeting on the 25th January.

Tickets
- Have 60k from last year which can pay rent and art truck, plus 20k Art Grants
- If 300 participants at 300 per ticket we make ~90k
- If 500 participants at same price we make ~150k
- Need to figure out potential costs of power and portable toilets before we can set the price.
- Increase population to 500 will allow us to do lower ticket price.
- Anticipatefuture costs of growth (more infrastructure, cost for organization/company bureaucracy, etc.).
- Aim to have tickets on sale by end of February
Power
- Still need to check with Landlord about power situation (negotiate about installing more power/check what power supply is available).
- Tim suggests hiring instead of buying – pain free setup and safety but need to understand what we need
- We aim to bring electricity to sound systems (Adrenaland, Temple of Boom, Kitchen, Center Camp)
- Get theme camps to supply power needs and encourage people to bring their own batteries or explore (e.g.) solar power.
- Can rent generators by the hour.
- Can cost up to 80k a day.
- Look into sourcing locally to the site – will be cheaper simply because we won’t need to move them as far.
Toilets
- Could cost up to 60k.
- Need more detailed information.

Event on the 30th January
Everything is nice and clearly set
Daliah is very supportive and nice offering a great deals
Timeline and schedule all set
Pierre will bring pictures exhibition
- Elaine will get from storage
Event needs greeters (Fran?, Elaine?, Yummy?)
7-8 PM Chill and chat, plus videos and Tucker DJing
8 onwards info-meeting (art info, past year’s art, presentation of this year’s art per-submitted + open mic on ideas + some games)
Add a paper board for brainstorming on site
- Alana to bring
Present also flyers/QR codes for theme camps
Yummy to help make event bilingual
Grant application deadline will be March 11th
- Application form editing almost done
- Using Question Pro for art applications
- Application will separate art, theme camps and workshops
  - Who is doing it?
Everyone to reach out and spread the call, especially with Chinese network.

Two main tasks
- Evaluate feasability
- Push landlord to take a position sooner and clarify contract details
Second site check on Feb 4th (to be confirmed)
- Tim, Davide, Fran, Elaine, Bok
- There is a WeChat group for this

Magic Ma presents the funking amazing spiral of flames that will be a dragon made of tree branches sourced in Shanghai with a bamboo frame
9m long, 5m tall, each section 1m long, 36 sections. Tied together with rope.
- Magic Ma to provide material quantities and predicted costs
Can test build in Dianshan Lake in April then transport to site from there
May need kindling to burn it
- Fran to verify burnability and fire flow on spirals with HQ team
Fundraiser already set up and will start very soon
Need 10 people over 4 days to build (ask last year’s team?)
Build on-site? Worried about unpredictable weather
Source bamboo from Anji locals?

Shall we have a call out for new theme camps or a suggestion board?
Like the “family theme camp” could be pushed to the community.
Diko suggested pushing more on the environmental aspects and opportunities to do it the Burner way
- Add her to Ministry of Education
Discussed possibility of bio-toilets – perhaps a long term project if the site lasts

We are all scattered around as stars in a cloudy sky. next table they are holding a networking events with open bar. Ciao ciao!

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